Courteous: He should be courteous and kind.He or She should be aware of the hierarchy level of the organizations, and the level of duties to them. Well-Organized: The person who applies for the administrative assistant job should have a good organizational skill base.In the case of Administrative assistant, there are no special requirements for the job, but most employers search for some qualities in the candidates: Ordering and checking the office supplies and stationeries.Providing general supports to visitors.Maintaining and updating the office rules and procedures.Updating and maintaining the filing system.Travel arrangements and special event arrangements.Transferring emails, correspondence, memos, letters, circulars, etc….Acting as a link between the internal and external management.Attending phone calls and making calls on behalf of the firm.And that is the reason they are known as the backbone of the company.Īnd other than the above duties, the Administrative assistant is also responsible for some other common jobs. They schedule the speech time of the chairperson, discussion time, and everything. They also schedule the time and the agenda that are to be discussed in the meeting. As the Administrative support specialists are aware of all the events of the firm, they plan the board meeting, press conference, product launching, Directors meeting, and sales report analyzing meetings. Planning and Scheduling: Planning and scheduling of the meetings are done by the administrative assistants.They are ordered to submit the report quarterly about the files in their hands. In some corporate companies, the Admin assistant holds the responsibility to take the record of the meetings (Minutes), and prepare the agenda. Other than collecting, managing, and storing the files, sometimes they alter, edit, or copy for future purposes. They collect the documents of the clients, classify them, and upload them in their database. The assistants in the legal offices are mostly charged with these types of works. He maintains the documents of the firm and makes them available when needed. The Administrative assistant plays an important role in this sector.
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